Job Description

A/P Accounting Clerk

Hours: M - F 8:00AM - 4:30PM

Responsibilities :

Daily:

• Open mail for vendor invoices and statements
• Perform general office duties and administrative tasks.
• Process and complete three-way match of invoice, purchase order and receipt of goods
• Work with inside salesman to resolve invoice pricing variances or receipt issues.
• A/P Invoice Entry into Sage 100 System
• Receipt of invoice
• Receipt of goods
• Inventory and direct expense entry
• Ensure proper discounts are taken.
• Cash Disbursements:
• Manual checks upon request.
• Respond to all vendor issues and requests.
• Back up for entering inventory adjustments (add/deletes and issues).
• Back up for updating receipt of goods and return of goods batches.
• Provide backup telephone support.
• Must be available for overtime as needed.

Weekly:

• Review vendor statements for discrepancies or missing invoices.
• Process and run Cash Disbursements check run.
• Run Accounts Payable Aged Invoice report through Friday for review by Office Manager.
• Process and post checks and check registers
• Stuff checks and postmark for check mailing
• Maintain spreadsheet for checks distributed:
• When processing freight invoices, it is important to pull the appropriate back up for each shipment.
• Run and distribute “Accounts Payable Aging Invoice” report for management.

Monthly:

• Ensure all invoices have been entered for month-end close, especially non-inventory items and freight.

Year End:

• Preparation of Purchase Clearing Review
• Pull purchase orders; open or closed
• Run Open purchase order report for each purchase order
• Run Accounts Payable invoice history report for each purchase order
• Contact all vendors on “AP Vendor Fax Listing’ for year-end statements.
• Back up for boxing prior year’s information for storage.
• Back up for setting up new file folders for current year payments and inventory (add/deletes).
• Manage month-end and year end closing and financial reporting.
• Assist Controller in insurance, banking, corporate tax, and real estate function
• Manage monthly sales taxes in various states.
• Provide oversight and coordination of statutory filings.
• Coordinate periodic audits by external organizations.
• Develop and maintain standard accounting policies and procedures.
• Supervise, train and mentor the corporate accounting staff.
• Other duties as assigned.

Qualifications:

• Must have 3-5 years minimum of Accounts Payable experience.
• High School diploma.
• Excellent written and verbal communication skills.
• Detail oriented, organized, and self-motivated.
• Effective at multi-tasking, and resourceful in completion of projects.
• Ability to work as a team player.

Job Tags

Similar Jobs