Job Description

This is an in-office position at the Fourteen Foods Home Office in Franklin, TN.

Position Summary: Responsible for overseeing Accounts Payable team and processes, vendor maintenance, invoice verification and reconciliation, invoice entry and payment processing.

Essential Functions:

• Oversees Accounts Payable team, supervising their daily activities and questions and monthly close process for Accounts Payable.
• Creates and documents Accounts Payable processes.
• Training new accounts payable employees.
• Pays vendors by monitoring discount opportunities; verifying federal id numbers; scheduling and preparing checks; resolving purchase order, contract, invoice, or payment discrepancies and documentation; insuring credit is received for outstanding memos; issues voids or stop-payments when necessary.
• Process monthly rent payments; process and pay real estate/personal property bills
• Main contact for vendor questions and resolution of issues.
• Maintenance of AP automation software to include workflow updates, user updates, vendor card updates
• Reconciles processed work by verifying entries and comparing system reports to balances.
• Charges expenses to accounts and cost centers by analyzing invoice/expense reports; recording entries.
• Notifies Controller about ongoing AP issues with managers or vendors, or any invoices that appear suspicious or incorrect.
• Review vendor statements and contacts vendors to resolve unpaid invoices.
• Route and verify invoices are properly approved.
• Organize and upload all vendor invoices into AP software.
• Maintains accounting ledgers by verifying and posting account transactions.
• Sets up new vendors and maintains vendors and other AP data fields in the ERP system.
• Verifies vendor accounts by reconciling monthly statements and related transactions.
• Maintains historical records and filing documents.
• Reviews vendor invoices to determine if use tax needs to be accrued.
• Protects organization's value by keeping information confidential.
• Accomplishes accounting and organization mission by completing related results as needed.
• Compile list of invoices to be accrued at period end and create journal entry
• Reconcile AP related balance sheet accounts

Qualifications & Requirements:

• Associates Degree in Accounting or equivalent work experience
• Previous Accounts Payable experience
• Supervisor experience
• PC proficiency including AP software, Excel and Outlook
• Above average skills in 10-key and data entry

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