Residential Office Manager
A private, high-net-worth principal based in the Hamptons, NY is hiring for an Office Manager. This role will oversee day-to-day administrative operations and ensure smooth functioning across facilities, finance coordination, employee support, and vendor management. This role is pivotal in keeping the organization running efficiently and creating a supportive environment for all staff and guests.
Location: Hamptons, NY
**Relocation package and onsite housing available if needed**
Onsite daily Monday – Friday
Salary commensurate with experience : $100-200k base range + discretionary bonus + health/dental benefits, 401k with match, 2 weeks vacation
Hours: around 8am-4pm with flexibility
Ideal background:
Key Responsibilities
Finance & Budgeting
• Review, process, and submit invoices; ensure timely payments in coordination with
vendors
• Develop and manage the annual maintenance budget; track actual spend vs. budget
• Approve team expense reports and manage petty cash process
• Generate quarterly spending and savings reports
• Oversee credit card management for eligible staff
• Maintain and reconcile a monthly cash log
Technology & Inventory Management
• Maintain inventory of technology and equipment; track all employee device records
• Order and set up phones, laptops, and other tech devices for new employees
• Manage offboarding tech return and deactivation process
Vendor & Facility Management
• Schedule and coordinate all seasonal vendor work and recurring maintenance
• Track vendor certificates of insurance and workers’ compensation expiration dates
• Maintain calendar of on-site vendor visits and work
Staff & Administrative Oversight
• Supervise and support 1–2 junior office administrators
• Approve PTO requests and maintain accurate records of employee time off, overtime,
and holiday shifts
• Coordinate housing arrangements for staff and guests
• Ensure adherence to document retention policies and procedures
• Coordinate personal chef contract and schedule
Team & Culture
• Plan and execute team culture-building activities and events
• Maintain and enhance a positive and organized workplace environment
Qualifications
• 3+ years of experience in office or operations management
• Strong budgeting and expense management skills
• Experience managing vendors, contracts, and insurance compliance
• Proficient with technology management and inventory systems
• Excellent organizational and multitasking abilities
• Strong interpersonal and team leadership skills
• Proficient in Microsoft Office, Google Workspace, and expense tracking tools
• Ability to maintain confidentiality and handle sensitive information
• Prior experience supervising administrative staff preferred
• Familiarity with facilities management or property operations
• Experience in a dynamic, fast-paced environment
Please submit your resume to apply!
You can use WorkGrades to collect and manage your references for free and share them with us or anyone else you choose by visiting workgrades.com/home/candidate. Candidates with references are always preferred by our clients. Now is the most important time to stand out from the crowd. We suggest that you ensure you have updated your LinkedIn profile and that you start collecting your references early.
...Position Title: Security Officer Department: Security Location: Washington, DC (NW) Industry: Law Firm Status: Part Time, Direct Hire Schedule: 8:00am - 4:00pm Saturday & Sunday -This position also covers the same hours on any official firm-recognized...
Patient Access Representative Upward Health is a home-based medical group specializing in primary medical and behavioral care for individuals with complex needs. We serve patients throughout their communities, and we diagnose, treat, and prescribe anywhere our patients...
Are you the kind of person that everyone relies on? Are you always there to help when needed? Are you a Licensed Social Worker in the state of Ohio? Oversees social service designee You'll Be Responsible For: Overseeing the work of the Social Service Designee...
...appointments and liaising with personal service vendors Planning and executing travel itineraries, coordinating logistics with private flight operations teams and staff members. Purchasing, shipping, and tracking gifts. Preparing design boards for interior design...
...headquartered in Alpharetta, GA, was founded to create value for our clients by delivering a specialized focus in IT staffing and recruiting. We are currently expanding and are seeking entrepreneurial highly motivated sales and recruitment professionals to join our...